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The best alternative to K2

Tallyfy is a far better, modern alternative to complex, legacy BPM like K2

  • Design – We invented Workflow Made Easy®
  • Pricing – Minimum purchase is 1 full member
  • Support – Get expert 1:1 help free – for life
  • Discount – For companies in
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Track all your workflows beautifully - on Tallyfy

Tallyfy vs. K2

K2

tallyfy
1 Simple, proven, tested user experience

K2

2 Guaranteed free 1:1 support for life

K2

3 Customer-obsessed with no pushy sales

K2

4 Far more affordable and tiny minimum purchase

K2

5 Discount based on your country

K2

6 Free Single Sign On (SSO) for everyone

K2

7 Compliant with HSTS and BIMI security

K2

8 No complex flowcharts or BPMN

K2

9 Designed for everyone – not just IT

K2

Here’s why people don’t like K2

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

The software is not very user-friendly[1]
K2 review on G2
A negative thing about the software is that there are many different ways doing of things! Poorly designed workflows and forms can have a major effect on solutions’ performance. Debugging complex forms can quickly become nightmarish when handing over to other developers … Developer, Unknown Industry[2]
K2 review on a blog
The software is horrible to work with. It has its own infrastructure and we lost dozens of workflows into la la land. Because it’s NOT using the SP workflow engine, but rather its own, it’s next to impossible to get anything that is lost. Support told us we were SOL and there was no way to retrieve the lost items… Senior Developer, Unknown Industry[3]
K2 review on Sharepoint Stack Exchange
The Designer is horrendous. The learning curve was ridiculous beyond simple serial approvals even for our senior developers. …Senior Developer, Unknown Industry[4]
K2 review on Sharepoint Stack Exchange
Not so easy to use, it is easy to do a lot of things but is also easy to do it terribly wrong impacting the overall performance. Forms are not a beautiful user interface except you want to invest a lot of time… Head of Apps Development, Financial Services Industry, 201-500 employees[5]
K2 review on Capterra
The workflow went into an infinite loop and sent out multiple identical emails over and over again… clicking “Stop” on a workflow really does not stop it…[6]
K2 review on a Nintex forum
K2 is overly complex for most business users. The licensing costs are astronomical and the learning curve is steep. We ended up abandoning it after 6 months of trying to make it work… Business Analyst[7]
K2 review on Reddit
Implementation took 3x longer than expected. The platform requires extensive customization and the documentation is poor. Support responses are slow and often unhelpful… IT Director[8]
K2 review on TechRepublic
Create and run automated, scalable workflows on Tallyfy

Stop bleeding 2 hours per person, daily - on busywork

Just 3 simple steps to digitized workflows

Remove the BPM adoption risk of K2

Define

1. Document

Define or upload your template using AI. Optionally add simple if-this-then-that conditionals. Add rich descriptions to capture tribal knowledge on every step.

Define

2. Track

Launch your process with a form or any other trigger. Invite unlimited guests or coworkers to complete tasks and fill out forms. Tallyfy handles auto-reminders.

Define

3. Improve

Improve your process through feedback and metrics. Add steps run by AI. Automate specific steps if they’re worth it. Practice easy and continuous improvement.

This ROI only applies to easy apps like Tallyfy

HEARING THIS?
  • How do I do this?
  • What's the status of this?
  • I forgot we had to do that
  • What comes next?
hours
START TALLYFYING
  • Every workflow - digitized
  • Everyone is happy and efficient
  • Newbies are auto-trained
  • Grow revenue without chaos
TIME IS EVERYTHING
  • US average wage is $44/h
  • Nobody enjoys busywork
  • Free up time for innovation
  • Automate mundane stuff

Tallyfy does not charge for basic services

Need help? Unlike costly “professional services” at K2 – Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.

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Tallyfy Team
GDP per capita for the world

Fair Price Guarantee

Tallyfy is well known because our pricing is discounted using the GDP-per-capita of your primary country. If you qualify you get an even better product with even more value. Choosing Tallyfy over K2 may be a wise decision.

Fair Price Guarantee

Integration and enterprise ready

Summary of connectors and integrations

Related questions

What is K2 used for?

K2 is a legacy Business Process Management (BPM) platform that was popular in the past. It’s typically used for building complex business applications and workflows, but generally requires significant IT resources and technical expertise. Unlike modern alternatives like Tallyfy, K2 may follow an outdated approach that often leads to lengthy implementation times and user adoption challenges.

As Warren Buffett said – “Risk comes from not knowing what you’re doing” – and choosing complex legacy systems without understanding their true impact can be costly.

What exactly is Tallyfy and how is it different?

Tallyfy is a modern workflow management system that makes it incredibly straightforward to track and automate your processes. Unlike complex BPM tools like K2, Tallyfy focuses on simplicity and actual user adoption. It potentially helps teams save hours each day through smart automation, delegation, and standardization – without requiring technical expertise or lengthy implementation periods.

Does K2 have country-specific pricing?

K2 may maintain rigid enterprise pricing that doesn’t consider economic differences across countries. In contrast, Tallyfy offers thoughtful pricing with lifetime discounts, based on each country’s GDP per capita. This approach ensures fair access to workflow automation regardless of geographical location.

What are the main problems with K2?

K2’s major issues may include requiring extensive IT resources, complex implementation cycles, and poor user adoption rates. The platform often needs dedicated developers and consultants, potentially making it expensive and time-consuming to maintain. Users frequently report frustration with its complicated interface and steep learning curve, unlike Tallyfy’s intuitive design.

As Peter Drucker observed – “There is nothing quite so useless as doing with great efficiency something that should not be done at all” – investing heavily in overly complex tools may not serve your business goals.

How does Tallyfy handle AI integration compared to K2?

While K2 may offer basic automation, Tallyfy takes a more sophisticated approach to AI integration. Tallyfy includes practical AI features like automatic SOP migration, computer vision AI for mouse and keyboard automation, and intelligent process optimization. Unlike generic chatbots, Tallyfy’s AI focuses on real-world workflow improvements that deliver tangible benefits.

How does process improvement work in both systems?

K2’s process improvement may require technical expertise and often involves lengthy change management cycles. Tallyfy simplifies this with an elegant comment system that connects directly to process owners, enabling quick iterations and improvements. Users can suggest changes that process owners can review and implement immediately, creating a continuous improvement cycle.

Why are legacy BPM systems like K2 becoming obsolete?

Legacy BPM systems like K2 may represent an outdated approach to process management. They potentially rely on complex flowcharts, require extensive IT involvement, and often result in static processes that nobody follows. Modern teams need flexible, user-friendly solutions like Tallyfy that adapt to real-world workflows and enable quick changes without technical expertise.

As Charles Darwin noted – “It is not the strongest of the species that survives, nor the most intelligent, but the one most responsive to change” – adapting to modern tools may be crucial for business survival.

How can I see real customer reviews of Tallyfy?

You can explore authentic Tallyfy customer success stories and reviews at our customer testimonials page. Unlike K2’s enterprise-focused case studies, Tallyfy’s reviews highlight real experiences from companies of all sizes who have successfully transformed their workflow management.

Does Tallyfy offer free professional services?

Yes, Tallyfy provides free professional services to ensure your success, unlike K2’s potentially expensive consulting requirements. Our team helps with implementation, training, and optimization at no additional cost. To learn more about our free services, schedule a chat with our team.

How can I get started with Tallyfy?

Ready to experience a modern alternative to K2? Book a demo with our team to see Tallyfy in action. We’ll set up a customized trial instance based on your needs and show you how easy it is to transform your workflow management approach.

This is the disease of legacy BPM

This is legacy Business Process Management

Tallyfy is a far better alternative to K2

Don’t commit to the ridiculous pain of legacy BPM

Stop bleeding 2 hours per person, daily - on busywork

References and Citations

DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good‑faith comparative review prepared by Tallyfy, Inc. (“Tallyfy”) and is based on publicly available information, third‑party reviews, and vendor materials current as of February 2025. The content is offered “AS IS” for general informational purposes only and does not constitute professional, technical, or legal advice.

  • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Nintex, Inc. “K2” and related logos are trademarks or registered trademarks of Nintex, Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
  • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
  • Opinion & First‑Amendment Protection. All statements constitute Tallyfy’s opinion or commentary, which is protected speech when truthful and non‑misleading.
  • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties—express or implied—including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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