The best alternative to K2
Legacy enterprise BPM is horrifically complex and crazy expensive. Go workflow-first with Tallyfy instead.
- Design - We invented Workflow Made Easy ®
- Pricing - Minimum purchase is 1 full member
- Support - Get expert 1:1 help free - for life
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. K2
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Teams escaping horrifically complex and crazy expensive legacy BPM
- Business teams wanting to manage their own workflows without IT
- Organizations escaping expensive BPM consultant dependencies
- Teams needing fast deployment measured in days, not months
K2 may be better for
- Enterprises with dedicated BPM development teams
- Complex SharePoint-integrated custom applications
- Organizations already invested heavily in Nintex ecosystem
Here's why people don't like K2
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The software is not very user-friendly[1] "
" A negative thing about the software is that there are many different ways doing of things! Poorly designed workflows and forms can have a major effect on solutions' performance. Debugging complex forms can quickly become nightmarish when handing over to other developers.[2] "
" The software is horrible to work with. It has its own infrastructure and we lost dozens of workflows into la la land. Because it's NOT using the SP workflow engine, but rather its own, it's next to impossible to get anything that is lost. Support told us we were SOL and there was no way to retrieve the lost items.[3] "
" The Designer is horrendous. The learning curve was ridiculous beyond simple serial approvals even for our senior developers.[4] "
" Not so easy to use, it is easy to do a lot of things but is also easy to do it terribly wrong impacting the overall performance. Forms are not a beautiful user interface except you want to invest a lot of time.[5] "
" The workflow went into an infinite loop and sent out multiple identical emails over and over again... clicking "Stop" on a workflow really does not stop it...[6] "
" K2 is overly complex for most business users. The licensing costs are astronomical and the learning curve is steep. We ended up abandoning it after 6 months of trying to make it work.[7] "
" Implementation took 3x longer than expected. The platform requires extensive customization and the documentation is poor. Support responses are slow and often unhelpful.[8] "
" K2 requires dedicated developers to maintain. Every small change means an IT ticket. Business teams cannot make updates themselves.[9] "
" We spent 6 months and over $100k on K2 implementation before realizing our team would never actually use it. The complexity killed adoption.[10] "
" The Nintex acquisition made things worse. Pricing skyrocketed and support quality dropped. Long-time K2 users are actively looking for alternatives.[11] "
" In 99% of cases it is a solution in search of a problem, peddled by an expensive consultant.[12] "
" BPMN seems quite fun and simple at first... but in reality it is really a serious tech debt when you need to maintain or scale up later.[13] "
" Nintex worked very well and was very reliable. Until it wasn't. Once it stopped working we could never get it going again. Very disappointed as we thought we had found our next solid tool to implement.[14] "
" The solution is heavy, cumbersome and inflexible. It has a very stringent way of doing things. Transitioning between applications can be somewhat cumbersome due to varying user interfaces across the suite's eight or nine applications.[15] "
" Debugging SmartForm applications can be a challenge as the error messages are sometimes cryptic or lack the proper level of details to understand what's going on. This can lead to frustration and slower development cycles when dealing with more intricate business processes.[16] "
- Unlimited users
- 10 workflows
- Advanced forms
- Nintex RPA
- Nintex Gateway
- Nintex Analytics
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not designed for building custom enterprise applications
- Does not integrate deeply with SharePoint like K2
- Best for business processes, not industrial automation
Go live in 30 minutes, not 6 months
Skip the consultants and BPMN complexity
Is K2 still relevant?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for K2 - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
Switching from K2 to Tallyfy
In our experience, teams migrate core workflows in 2-4 weeks
Document your existing K2 workflows in plain language
Identify which workflows are actually used versus abandoned
Recreate high-priority workflows in Tallyfy
Train business teams to manage their own processes
Phase out K2 as adoption grows on Tallyfy
Frequently Asked Questions
Why is legacy enterprise BPM like K2 so problematic?
What is K2 used for?
What exactly is Tallyfy and how is it different?
What are the main problems with K2?
How does Tallyfy handle AI integration compared to K2?
How does process improvement work in both systems?
Why are legacy BPM systems like K2 becoming obsolete?
How can I see real customer reviews of Tallyfy?
Does Tallyfy offer free professional services?
How can I get started with Tallyfy?
Why do enterprise BPM quotes often seem unreasonable?
Can business users really manage processes without IT involvement?
References and Citations
- [1] G2 Review - K2 User Feedback (Found February 2025)
- [2] SharePoint Community Blog - K2 Development Challenges (Found February 2025)
- [3] SharePoint Stack Exchange - K2 Infrastructure Issues (Found February 2025)
- [4] SharePoint Stack Exchange - K2 Designer Learning Curve (Found February 2025)
- [5] Capterra Review - K2 Usability Issues (Found February 2025)
- [6] Nintex Community Forum - K2 Workflow Loop Issues (Found February 2025)
- [7] Reddit Business Systems Discussion (Found February 2025)
- [8] TechRepublic Review - K2 Implementation Challenges (Found February 2025)
- [9] Capterra Review - K2 Developer Dependency (Found February 2025)
- [10] G2 Review - K2 Implementation Cost (Found February 2025)
- [11] Reddit - Nintex K2 Pricing Discussion (Found February 2025)
- [12] BPMN failure or success stories? - Reddit (January 2025)
- [13] BPMN failure or success stories? - Reddit (January 2025)
- [14] G2 Review - K2 Reliability Failure (January 2025)
- [15] TrustRadius Review - K2 Cumbersome and Inflexible (January 2025)
- [16] G2 Review - K2 Cryptic Error Messages (January 2025)
7 alternatives to K2
Explore other alternatives to K2
ServiceNow
IT service management platform with legacy complexity
- Extremely expensive
- Requires consultants
- 6+ month implementations
Appian
Low-code enterprise automation platform
- Complex low-code claims
- High total cost
- Needs developers
Nintex
Process management and workflow automation
- SharePoint dependency
- Acquisition instability
- Complex licensing
Pega
AI-powered enterprise decisioning platform
- Enterprise-only pricing
- Heavy IT involvement
- Long sales cycles
Bizagi
Digital process automation platform
- Outdated interface
- Limited cloud features
- Slow innovation
Camunda
Open-source workflow and decision automation
- Developer-only tool
- No business user access
- Steep learning curve
Oracle BPM
Enterprise BPM suite from Oracle
- Oracle ecosystem lock-in
- Extreme complexity
- Massive cost
Tallyfy is a far better alternative to K2
Ready to switch to a better workflow solution?
See why teams choose Tallyfy over the competition
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Nintex UK Ltd.. "K2" and related logos are trademarks or registered trademarks of Nintex UK Ltd.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties-express or implied-including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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