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Standalone forms dump data into SharePoint or Excel chaos. Escape the Power Automate nightmare and run real workflows.
- Design - We invented Workflow Made Easy ®
- Far Better - Forms alone don't run workflows
- Pricing - Minimum purchase is 1 full member
- Support - Get expert 1:1 help free - for life
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Microsoft Forms
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Teams escaping the SharePoint and Excel data chaos from standalone forms
- Organizations tired of the Power Automate nightmare just to act on form data
- Teams needing complete workflow tracking after form submission
- Operations requiring accountability instead of forms going into a black hole
Microsoft Forms may be better for
- Simple internal surveys within Microsoft 365 organizations
- Quick polls and quizzes for existing Microsoft users
- Basic feedback collection with no workflow requirements
- Teams already paying for Microsoft 365 wanting free basic forms
Here's why people don't like Microsoft Forms
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The software has limited customization, a lack of advanced question types and limited integration options. Also has data export and reporting limitations and restricted collaboration features.[1] "
" I don't like the feature that lets you rearrange the order of the fields. It's not as simple as drag and drop, even though at first glance it looks as though it is.[2] "
" The amount of questions I use is limited and the choice for answers is limited to about 6. It's mainly for short quick surveys.[3] "
" There seems to be some limitations to the question types that can be used. Feels a little basic too at times. The customizations seem limited.[4] "
" The software lacks a mobile app, and real time group collaboration provisions for survey creation is absent. These are key limitations that have greatly affected the efficiency of my team.[5] "
" Sometimes it doesn't load very well but maybe it's network problem or anything else.[6] "
" If you are a power user of Microsoft Forms you can rapidly come up with a limit to how many forms you can use. This needs to increase to make this less of an issue.[7] "
" It does have limits like being unable to capture e-signatures natively (I think there is a separate integration for this).[8] "
" It has some limitations such as advanced data analysis or CRM integrations and is not very customizable. In addition, security could be affected by belonging to a network.[9] "
" Participants still believe you can trace who responded even when ticking the option to not record name and email.[10] "
" Can't have a solid background (only horrible 2007-esque gradients), can't upload a logo, etc. horrible horrible HORRIBLE.[11] "
" We're now even more limited than we were before the update and there are tons of accessibility issues with the new update. Also, the mobile versions cuts off my text which wasn't a problem before.[12] "
" Performance issue and bad service support.[13] "
" It does not provide you fancy options to include in your survey forms. The User interface could be improved.[14] "
" I would strongly prefer a form service to have a wide variety of customization features to be able to change everything from the font color and size to the arrangement of the content on the page... I would also love to see more options for displaying results.[15] "
" Forms is not a way to have a form someone fills out with their info and submits to us. It's for polling essentially, correct?[16] "
" Embedding can cause lots of issues, such as putting your website at risk of cross-site scripting (malicious attacks), not working well (or at all) on mobile devices, and having a negative impact on SEO.[17] "
" The template types are pretty random, they're also mediocre and pretty basic.[18] "
" The fact that there's a limit to the amount of responses, and limitations to the customization of the fields.[19] "
" The pricing structure of Microsoft Forms is very frustrating. Having to buy the the whole 365 suite in order to use Microsoft Forms is bad.[20] "
" I cannot customize it like i want and some file types are not allowed.[21] "
" When I create the form there's no instruction or warning about the limit of the form, besides, when exceed the limit of the form still allow to create more option?????????? When delete the answer/option from a drop down list, if delete from the top auto jump down to the bottom? Super ineffective and time consuming while making the form should be the fastest thing to do in the office. The last, even though exceeding the limit, there's no option like: delete in batch, or split the the answer into new question - have to delete 1 by 1??[22] "
" I get a negative pissed-off feeling directed at Microsoft / the AI for making assumptions about what I am thinking, and telling me how to do my job.[23] "
" When I email a link to a quiz to my students and they access it through Microsoft Forms through 365 instead of my email they are getting access to my editable version - which of course they can see the answers and do everything i can do with it - see all the groups responses etc.[24] "
" Microsoft Forms is pretty basic compared to other form builders. The themes are limited and frankly quite ugly. No real customization options beyond changing colors.[25] "
" The analytics are terrible. You can't really get meaningful insights from the data without exporting to Excel and doing your own analysis.[26] "
" I'm repeatedly facing issues with Microsoft Forms where it fails to save my work on both the web and application versions, leading to significant loss of effort.[27] "
" The only type of fields that can be used for branching is Choice, everything else is severely limited. You can't set up a condition on a Text field. Or any field other than a Choice field for that matter.[28] "
" Microsoft Forms doesn't connect well with many third-party apps, which could slow you down if you rely on external tools for data analysis or workflows. It also has no e-signature support.[29] "
- Basic features
- Limited to personal Microsoft accounts
- Part of Microsoft 365
- Business features
- Part of Microsoft 365
- Desktop apps included
- Part of Microsoft 365
- Advanced security
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not free like Microsoft Forms basic tier
- Not integrated into Microsoft 365 ecosystem natively
- Designed for business workflows, not simple classroom quizzes
- Best for teams, not individuals collecting personal survey data
Forms that trigger workflows
Capture data, then act on it automatically
Is Microsoft Forms enterprise-ready?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Microsoft Forms - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
Switching from Microsoft Forms to Tallyfy
In our experience, teams complete migration in 1-2 weeks
Export response data from existing Microsoft Forms
Recreate forms in Tallyfy with connected workflow steps
Define actions and assignments for each form response
Set up tracking and notifications for stakeholders
Communicate the new submission process to respondents
Frequently Asked Questions
What is Microsoft Forms used for?
Microsoft Forms is a basic form builder that lets you create surveys and quizzes. While it's integrated with Microsoft 365, it's just a form tool - it may not handle what happens after someone submits a form effectively. This could be a major limitation since most forms trigger important workflows that need tracking.
What exactly is Tallyfy and how is it different?
Unlike simple form builders, Tallyfy is a complete workflow system that tracks every step after a form submission. It transforms chaotic processes into smooth, trackable workflows. Teams typically save 2 hours per person daily by automating their operations, ensuring consistent quality, and scaling without friction. The key difference is that Tallyfy doesn't just collect data - it ensures the right things happen with that data.
Why are standalone forms like Microsoft Forms a disaster?
Standalone forms are a complete disaster. Imagine the mess of data sitting in SharePoint or Excel - you end up stuck with the nightmare of Power Automate just to try and do anything with it. Every form submission kicks off a process involving multiple people and steps. Microsoft Forms does not track or manage what happens after submission, leaving you with scattered data and no visibility into the status of your requests. Tallyfy connects forms directly to workflows so data flows into action, not spreadsheets.
Does Microsoft Forms have country-specific pricing?
Microsoft Forms may not offer GDP-based pricing for different countries. In contrast, Tallyfy provides thoughtful lifetime discounts based on each country's GDP per capita. This ensures fair pricing globally and makes powerful workflow software accessible to everyone.
How does Tallyfy handle process improvement?
Tallyfy makes process improvement straightforward and collaborative. Users can leave comments directly on processes, which go to process owners for review. This creates a continuous feedback loop that helps refine workflows over time. Unlike Microsoft Forms, which may be static, Tallyfy enables dynamic process evolution based on real user feedback.
How does AI integration work in Tallyfy?
Tallyfy integrates AI thoughtfully where it matters most - not just as a generic chatbot. It can automatically convert existing documents into digital workflows, handle file uploads, and even control your computer for self-driven automation. This practical AI approach delivers real value, unlike basic form tools that may lack automation capabilities.
What security standards are supported?
While Microsoft Forms may offer basic security, Tallyfy goes further with BIMI and HSTS security standards compliance. This ensures strong protection for your sensitive workflow data and helps prevent phishing attacks.
How can I see what customers say about Tallyfy?
You can read authentic customer reviews and success stories at Tallyfy's customer stories page. These reviews showcase how real organizations have transformed their operations using Tallyfy's workflow capabilities.
Does Tallyfy offer free professional services?
Yes! Unlike Microsoft Forms where you might be on your own, Tallyfy provides free professional services to ensure your success. To learn more about these services and get started, schedule a chat with our team.
How can I try Tallyfy?
Tallyfy offers flexible trial periods customized to your needs. To get started with your trial and have a demo instance prepared specifically for you, book a demo with our team.
Why do Microsoft 365 organizations still need workflow automation?
Even organizations deeply invested in Microsoft 365 find that Microsoft Forms addresses only the data collection piece, not the coordination that follows. HR teams using Microsoft Forms for onboarding intake still manually track tasks across Outlook, Teams, and spreadsheets. One government contractor found their information scattered across Outlook folders and Excel despite having enterprise Microsoft licenses - they needed systematic workflow tracking that could coordinate across their finance, IT, security, and timekeeping departments.
What compliance gaps exist with basic enterprise form tools?
Enterprise organizations requiring ISO 9001, CMMC, or other certifications discover that form submissions alone cannot satisfy audit requirements. Auditors want to see who completed each step, when actions were taken, and how exceptions were handled - information that form tools do not capture. One defense contractor automated 16 compliance workflows to eliminate manual calendar tracking across five departments, achieving audit-ready documentation that standalone forms could never provide.
References and Citations
- [1] Microsoft Forms reviews on Capterra (February 2025)
- [2] Microsoft Forms reviews on Capterra (February 2025)
- [3] Microsoft Forms reviews on Capterra (February 2025)
- [4] Microsoft Forms reviews on Capterra (February 2025)
- [5] Microsoft Forms reviews on Capterra (February 2025)
- [6] Microsoft Forms reviews on G2 (February 2025)
- [7] Microsoft Forms reviews on GetApp (February 2025)
- [8] Microsoft Forms reviews on GetApp (February 2025)
- [9] Microsoft Forms reviews on Software Advice (February 2025)
- [10] Microsoft Forms reviews on Software Advice (February 2025)
- [11] Microsoft Forms discussion on Reddit (February 2025)
- [12] Microsoft Forms discussion on Reddit (February 2025)
- [13] Microsoft Forms reviews on Gartner (February 2025)
- [14] Microsoft Forms reviews on Slashdot (February 2025)
- [15] Microsoft Forms reviews on Slashdot (February 2025)
- [16] Microsoft Forms discussion on Reddit (February 2025)
- [17] Microsoft Forms discussion on Microsoft Tech Community (February 2025)
- [18] Microsoft Forms discussion on Microsoft Tech Community (February 2025)
- [19] Microsoft Forms reviews on Capterra (February 2025)
- [20] Microsoft Forms reviews on Capterra (February 2025)
- [21] Microsoft Forms reviews on Capterra (February 2025)
- [22] Microsoft Forms discussion on Microsoft Tech Community (February 2025)
- [23] Microsoft Forms discussion on Microsoft Tech Community (February 2025)
- [24] Microsoft Forms discussion on Microsoft Tech Community (February 2025)
- [25] Microsoft Forms discussion on Reddit (February 2025)
- [26] Microsoft Forms discussion on Reddit (February 2025)
- [27] Microsoft Forms discussion on Microsoft Tech Community (January 2025)
- [28] Microsoft Forms branching limitations guide (January 2025)
- [29] Microsoft Forms reviews on Software Advice (January 2025)
4 alternatives to Microsoft Forms
Explore other alternatives to Microsoft Forms
Jotform
Online form builder without workflow automation
- Forms only, not processes
- No workflow tracking
- Limited automation
Typeform
Attractive forms that do not solve workflow problems
- Style over substance
- Expensive for volume
- No process capability
Google Forms
Basic free forms with no workflow capabilities
- Zero workflow features
- Basic analysis
- No tracking
Cognito Forms
Form builder with basic workflow features
- Forms-only limitation
- Small vendor
- Basic capabilities
Tallyfy is a far better alternative to Microsoft Forms
Ready to switch from Microsoft Forms?
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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Microsoft Corporation. "Microsoft Forms" and related logos are trademarks or registered trademarks of Microsoft Corporation; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties-express or implied-including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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