9+ Must-Have HR Tools for Any Business

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HR is a core function of any business. How well you manage your employees will have a huge impact on the organizations future, be it positive or negative.

If done right, your employees will stick around longer, and the workplace as a whole will be a much better place for everyone.

This, however, isn’t all that easy. There are a ton of different functions any HR department should be working on. Usually, this is payroll, recruitment, retention, employee wellness, and so on.

Important note

You're probably wondering who we are. Tallyfy is a product that simplifies and automates your business processes. It's the secret to running smooth operations. Instead of creating process diagrams (which nobody looks at), documentation (which you can only read and never action), emails, chats and chaos - you can create and run any process in your company .

Settling for basic and cheap project or task management tools is the biggest mistake you can ever make. You get what you pay for. If you try to save a cent - you will lose a dollar. Wasted time (at $40/hour) is far more expensive than the cost of software. There's a huge difference between process management and project or task management. Processes relieve stress, make things predictable - and help you grow and become efficient. Projects and tasks are just ad-hoc, unpredictable chaos.

It's important to understand that context before you carry on reading. Successful people are smart enough to fundamentally the way they work "right now" and amaze themselves and everyone else with new ideas. You can stop fighting uphill battles every day immediately - and drive more personal success in your career by introducing the of creating, tracking and even enjoying tasks with your coworkers.

Anyway ... sorry for the interruption! Let's resume the rest of the article.

All this can be very overwhelming, even for the most experienced HR specialist.

There are, however, a ton of different HR tools that can make your job much easier. The tools can handle just about any given function, from payroll to onboarding.

To give you a better idea of what software you’d need, we compiled a list of all the must-have HR tools for every function.

Hiring & Recruitment

The most fundamental HR function is hiring. Whenever there’s a need for a new employee, you need to look for the right candidate – and that’s just the start. You need to vet candidates, find the right employee, conduct interviews, and so on.

These HR tools help streamline your entire recruitment process, all the way from posting a job ad to assessing candidates.

Job Posting – Better Team

betterteam screenshot

Side note

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Anyway ... we'll continue from where we left off above.

These days, there are hundreds, if not thousands, different job boards.

If you want to make sure that your candidate search has maximum reach, you’d have to go through each and every one of them manually, copy + pasting the job ads.

So that you don’t have to spend an entire day posting job ads, BetterTeam allows you to post everywhere at once.

As an added benefit, the software also helps with other areas of recruitment. You can, for example, use it to create your own job board on your company website.

It can even help create the job descriptions, making your work significantly easier (and faster).

Applicant Tracking System (ATS) – Jobvite

jobvite screenshot

Once you’ve posted your job ad all over the place, the resumes will start coming in. Depending on the job, this can range from hundreds to tens of thousands.

Manually going through all of them can be very exhausting & time-consuming. Chances are, you’ll glance through all the resumes real quick. In fact, that’s what most HR professionals do. The average time an HR looks at a resume is 6 seconds. So in most cases, you’ll rarely have the time (or desire) to dig into each resume.

Jobvite is an applicant tracking software (ATS) that helps you filter through all the resumes. You can specify any given requirement (X+ years of experience, a certain type of skill, location, etc.) and it does the filtering for you.

By simply eliminating all the irrelevant resumes, you’ll have more time to focus on candidates that are important for your organization.

Employee Screening – Harver

harver candidate data screenshot

In a lot of cases, an applicant’s resume just doesn’t cut it. It can, after all, only hold so much information.

To make an adequate choice on whom to hire, you need to assess 2 very important things…

  1. Skill Level – As a given, you’d want your candidate to be an expert in their field. While the resume shows their experience in years, it doesn’t give you an accurate view of how good they are.
  2. Personality Fit – In addition to skills, you’d also want the new hire to get along with everyone else. Every company has a different culture with different types of employees. You wouldn’t, for example, want to hire a 50-something old-school manager in a trendy StartUp.

With Harver, you can create tests for both skill and personality, allowing you to make more educated decisions about your hiring

Employee Onboarding – Tallyfy

tallyfy template screenshot

Most companies don’t put too much thought into their onboarding program.

In fact, most of them don’t even have one! They tend to just sort of wing it, the employee will show up at the office and their supervisor will take care of them.

Onboarding, however, is actually very important. In fact, a good onboarding program can increase your employee retention by 50% or more.

So, how do you make this work?

Well, you need to create an actual procedure. Onboarding shouldn’t be an afterthought. It should be a well-defined, well-planned process.

To do this, create a list of everything that should happen for the employee to start being productive at work. So, steps such as…

  1. Fill in all the paperwork
  2. Have the documents approved by management
  3. Schedule a start date with the hire’s respective team
  4. Make sure that the new employee gets all the onboarding materials
  5. etc.

Once you’ve got your exact structure down, you can use Tallyfy to solidify the process. The software makes sure all the tasks are completed in a timely manner, allowing for a rock-solid onboarding process.

As an added benefit, Tallyfy also allows for automated approval processes. Think, if an employee wants to take a day off, they can simply fill in the form online and it’s going to be forwarded to the HR.

People Management

The day-to-day work of an HR is mainly administrative. Think, payroll, administrating the employee benefits, etc.

On paper, it can be pretty complicated – there are a lot of things you want to remember and consider. The software helps make this entire process significantly easier, allowing you to track everything through a single hub.

HR Suite – Zenefits

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If you’re looking for a one-stop-shop for people management, Zenefits is your go-to. It’s one of the most popular HRM tools out there, and that’s for a reason.

The software offers just about every functionality you’ll need – time tracking, benefits, payroll, compliance, you name it!

The downside, though, is that it’s a bit pricey compared to other HRM software. It starts off at $5 per employee plus a $40 base fee. For full functionality (time off tracking, compliance support, etc.) the price goes up to $9 per user.

Core HR Functions – StaffSquared

StaffSquared - HR Tool

 

If you’re looking for a cheaper alternative to Zenefits, StaffSquared might be a better idea.

Like Zenefits, it offers most of the core HRM functionalities…

  • Absence Management
  • Expense Management
  • Time Tracking
  • Reporting

StaffSquared, however, lacks a handful of features. Specifically, payroll and compliance. So, depending on which functionalities you need, you can pick either of the two HR tools.

Employee Wellness

An engaged employee is a happy employee. In fact, according to [X], employees that are engaged within the workplace tend to be Y% more productive.

These apps help keep your workplace more interesting, be it through rewards of gamification.

Employee Recognition – Bonus.ly

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Recognition is important in any work environment. Your employees love to feel valued for their work. Sometimes, however, it can be hard to recognize everyone.

Bonus.ly allows your employees to give credit to each other, and when they collect enough points, they can be redeemed for a custom reward. This can be anything from free lunch to an extra day off.

The way this works is, everyone gets a monthly allowance of points. The employees can then use the points to recognize work done by their colleagues.

This can either be done through your very own Bonus.ly platform, or through any other communication tool your company uses. Think, Slack, Microsoft Teams, etc.

Goal-Setting and Development – Trakstar

trakstar screenshot

Feedback is important for company growth.

Your employees can have a wealth of knowledge on how to improve the organization as a whole. More often than not, though, they don’t have the opportunity to share feedback.

Tools such as Trakstar make general company-related feedback, as well as 360 employee evaluations, simple and easy.

The software also helps with goal-setting and personal development. Your employees can create their day-to-day goals, which you can then track and determine who’s performing well and who isn’t.

Gamification – nGUVU

nguvu screenshot

Gamification, other than being an overused buzzword these days, is a great way to keep your employees engaged within the workplace.

nGUVU offers a gamification solution for just about every industry, from phone sales to retail.

With sales, for example, the platform helps create an achievement-based environment. Here are a handful of features that the platform comes with…

  • Rewards & Recognition – nGUVU tracks your KPIs and lists your top-performers on leader-boards. You can then reward the individuals as you see fit.
  • Competitions – Friendly competition is good for everyone. Create micro contests for your employees to compete in.

According to nGUVU, the entire gamification platform has the potential to increase all of your KPIs from 2% to 10%.

As a given, if you’re working in a different industry other than sales, the features and functionalities the platform comes with are different.

HR Tools Make People-Management Easier

Whatever human resources function you want to streamline or automate, there are a handful of HR tools out there to help you.

Do you have experience with any of these tools? Is there any HR tool we missed out on?

Let us know down in the comments!

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