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The best alternative to Whale

Tallyfy is a far better alternative to Whale because it also lets you run and automate processes!

  • Design – We invented Workflow Made Easy®
  • Far Better – Documenting alone is useless
  • Pricing – Minimum purchase is 1 full member
  • Support – Get expert 1:1 help free – for life
  • Discount – For companies in

Don’t fall in to the trap of documenting knowledge in Whale. The true value lies in running, tracking and automating processes!

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Track all your workflows beautifully - on Tallyfy

Tallyfy vs. Whale

Whale

tallyfy
1 Simple, proven, tested user experience

Whale

2 Guaranteed free 1:1 support for life

Whale

3 Customer-obsessed with no greedy VC owners

Whale

4 Far more affordable and tiny minimum purchase

Whale

5 Country-based lifetime discount availability

Whale

6 Free Single Sign On (SSO) for everyone

Whale

7 Compliant with HSTS and BIMI security

Whale

Here’s why people don’t like Whale

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

The software is not very user-friendly[1]
Whale review on G2
When reaching out to Support with issues they only reply is, “It’s clearly stated on the website”. The custom ability is very minimal. Every employee can see every option and nothing can be customized. Custom services are poor and unwilling to be of assistance to a paying customer – 11–50 employees [2]
Whale review on GetApp
Nothing in particular that I dislike about Whale but starting from scratch with all of our SOP’s was sort of overwhelming. It’s very manual to install the suggestions. Once everything is installed, it’s epic but it can take some time so don’t wait long to do it. Start while you’re creating your documentation in Whale [3]
Whale review on G2
The editor sometimes does not copy the style exactly like you had it set up in MS Word. [4]
Whale review on Capterra
Limited reporting and analytics capabilities. The search functionality could be more robust for finding specific procedures quickly. [5]
Whale review on Software Advice
We tried Whale for our SOPs but found it too rigid and not flexible enough for our complex workflows. The interface feels outdated compared to modern alternatives. [6]
Whale review on Reddit
Create and run automated, scalable workflows on Tallyfy

Can you tolerate the pain and cost of each person in your company wasting ~2 hours a day on busywork?

Just 3 simple steps to digitized workflows

Remove the adoption risk of Whale

Define

1. Document

Define or upload your template using AI. Optionally add simple if-this-then-that conditionals. Add rich descriptions to capture tribal knowledge on every step.

Define

2. Track

Launch your process with a form or any other trigger. Invite unlimited guests or coworkers to complete tasks and fill out forms. Tallyfy handles auto-reminders.

Define

3. Improve

Improve your process through feedback and metrics. Add steps run by AI. Automate specific steps if they’re worth it. Practice easy and continuous improvement.

Do you know the cost of busywork?

HEARING THIS?
  • How do I do this?
  • What's the status of this?
  • I forgot we had to do that
  • What comes next?
hours
START TALLYFYING
  • Every workflow - digitized
  • Everyone is happy and efficient
  • Newbies are auto-trained
  • Grow revenue without chaos
TIME IS EVERYTHING
  • US average wage is $44/h
  • Nobody enjoys busywork
  • Free up time for innovation
  • Automate mundane stuff

Tallyfy does not charge for basic services

Need help? Unlike costly “professional services” for Whale – Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.

SCHEDULE A CALL
Tallyfy Team
GDP per capita for the world

Fair Price Guarantee

Tallyfy is well known for workflow software whose pricing is discounted using the GDP-per-capita of your primary country. If you qualify you get an even better product with even more value. Choosing Tallyfy over Whale is a no-brainer.

Fair Price Guarantee

Integration and compliance information

Summary of connectors and integrations

What exactly is Tallyfy and how does it differ from Whale?

While Whale focuses primarily on documenting processes, Tallyfy goes far beyond documentation by actively tracking and managing workflows in real-time. It eliminates workflow chaos by automatically monitoring every step, potentially saving around 2 hours per person daily. Unlike static documentation tools, Tallyfy ensures processes are actually followed, delegated, and improved over time.

As Warren Buffett wisely noted – “Risk comes from not knowing what you’re doing.” This applies directly to choosing workflow tools that may not deliver the results you expect.

What is Whale typically used for?

Whale is primarily a process documentation tool that lets you create and store standard operating procedures (SOPs). However, documentation alone may not guarantee that anyone will actually follow or even look at processes. Without active tracking and management, documented processes often become outdated and potentially ignored.

Why might documentation-only software like Whale not be sufficient?

Documentation is just the first small step in process improvement. The real challenges often come from questions like “What’s the status of this?”, “Did you complete that?”, or “What’s next?” – which documentation tools typically can’t answer. Tallyfy addresses these by actively tracking processes in real-time, ensuring nothing falls through the cracks.

How does Tallyfy handle process improvement compared to Whale?

Tallyfy enables continuous improvement through real-time feedback and metrics. Users can easily comment on specific steps, and these suggestions go directly to process owners for review. This creates a living, breathing improvement cycle that may be missing in static documentation tools like Whale.

As Peter Drucker observed – “There is nothing quite so useless as doing with great efficiency something that should not be done at all.” This highlights the importance of choosing the right approach to process management.

How might AI integration differ between Tallyfy and Whale?

Tallyfy integrates AI thoughtfully and practically, going beyond basic chatbot functionality. It can automatically migrate existing SOPs, handle file uploads, and even control your computer for self-driven automation. This practical approach to AI delivers real value, unlike potentially generic AI implementations.

Does Whale offer country-specific pricing discounts?

Unlike Tallyfy, Whale may not offer GDP-based pricing discounts. Tallyfy provides lifetime discounts based on each country’s GDP per capita, making it accessible worldwide. This thoughtful approach ensures fair pricing based on local purchasing power.

Is Whale owned by venture capitalists?

Yes, Whale appears to be venture-backed, which often means pressure for rapid growth and potential pricing changes. Tallyfy maintains independence from VC funding, allowing us to focus purely on customer needs and stable, predictable pricing.

How do security standards compare between Whale and Tallyfy?

Tallyfy maintains strict compliance with BIMI and HSTS security standards, while Whale’s security features may be more basic. Tallyfy also offers free Single Sign On (SSO) integration, which is typically a premium feature in other tools.

Where can I see customer reviews of Tallyfy?

You can view our customer success stories and reviews at https://tallyfy.com/customers/. These showcase real implementations and benefits across various industries.

Does Tallyfy offer free professional services?

Yes, unlike Whale, Tallyfy provides free professional services to ensure your success. To learn more about our free support and services, schedule a chat with our team.

How can I get started with Tallyfy?

Ready to see Tallyfy in action? Book a demo with our team. We’ll set up a customized trial instance and show you how Tallyfy can transform your workflow management.

Tallyfy is a far better alternative to Whale

Can you tolerate the pain and cost of each person in your company wasting ~2 hours a day on busywork?

References and Citations

DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good‑faith comparative review prepared by Tallyfy, Inc. (“Tallyfy”) and is based on publicly available information, third‑party reviews, and vendor materials current as of February 2025. The content is offered “AS IS” for general informational purposes only and does not constitute professional, technical, or legal advice.

  • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Whale. “Whale” and related logos are trademarks or registered trademarks of their respective owners; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
  • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
  • Opinion & First‑Amendment Protection. All statements constitute Tallyfy’s opinion or commentary, which is protected speech when truthful and non‑misleading.
  • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties—express or implied—including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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