Responsible AI Deployment Checklist
A structured checklist to help your team deploy AI systems responsibly. Covers ethical principles, bias testing, data pr...
Information Technology AI Compliance
Use this document in Tallyfy with people, AI, and conditions
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed | 1. Author drafts "AI Acceptable Use Policy" | AU Author | On time |
| Status: Active | 2. AI checks grammar and consistency | Claude AI agent | 5m left |
| Status: Waiting | 3. Manager approves the version | MG Manager | 4h left |
| Status: Conditional | 4. Auto-publish when approved | Conditional On approval | Auto |
Tallyfy is the accountability layer that lets this document live inside a hybrid people + AI workflow.
Document content
ai-acceptable-use-policy.pdf
Document Template
AI Acceptable Use Policy
By Tallyfy Samples Library
Overview
Purpose
This policy sets clear rules for using AI tools at work - protecting you, colleagues, and the organization.
Scope
Applies to all employees, contractors, and third parties using company systems or data. Covers all AI tools, company-provided or personal.
Approved AI Tools
Only use AI tools on the approved list. Submit a request to IT before using anything new.
- Company-licensed AI assistants - procured and managed by IT
- Approved code assistants - passed security review
- Sanctioned AI integrations - AI features inside approved software
Prohibited Uses
- Don not input personal data, customer records, or health info
- Don not share confidential business info (pricing, financials, unreleased products)
- Don not let AI make final calls on hiring, firing, or reviews
- Don not submit AI output without reviewing it - you own its accuracy
- Don not create fake quotes, fabricated data, or misleading content
- Don not use AI to bypass security controls
Data Handling
Before inputting data ask: Is it confidential? Personal info? Could it cause harm? If yes - don not. Use anonymized data instead.
Accountability
- You own AI output you act on or share
- Report harmful or biased AI output to IT immediately
- Complete required AI training - not optional
- Managers ensure their teams follow this policy
Review Schedule
Approved tools reviewed quarterly. Full policy reviewed annually. Ad hoc reviews on incidents or regulatory changes.
Legal Disclaimer: This template is for informational purposes only and doesn't constitute legal, financial, or professional advice. Consult qualified legal counsel before adopting.
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Professional Services Information Technology AI Compliance
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Why Tallyfy is the AI control layer
Phase 1
Set up
Define the recipe 1
Define process steps
You can't automate without a recipe.
2
Set deadlines and conditions
AI needs structure.
3
Assign each step
Person, AI, or rule. The right doer.
Phase 2
Run
People + AI working together 4
Launch
One click. No glue code.
5
AI handles routine tasks
Fewer mistakes and hallucinations.
6
People approve
Accountability. You can't blame AI.
Phase 3
Track and improve
Audit and learn 7
Track real-time status
AI sessions are a nightmare to track alone.
8
Audit and improve
Gradual shift, never total re-do.
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