Workflow template for Tallyfy

AI for Finance - Expense Report Review

Use this procedure to review expense reports with AI-powered automation. Your team can catch policy violations, verify receipts, and process approved expenses faster and with less manual effort. If you're not sure where to start, follow the steps in order.

9 steps
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Run this workflow in Tallyfy with people, AI, and conditions

AI for Finance - Expense Report Review Run #2,481 Running now
Status Step Assignee Deadline
Status: Completed

1. Upload expense reports to AI tool
TM
Team member
Status: Active

2. Run automated policy compliance check
Claude
AI agent
Status: Waiting

3. Flag out-of-policy items
TM
Team member
Status: Conditional

4. Review AI-flagged exceptions
Claude
AI agent
+ 5 more steps below
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Process steps

1

Upload expense reports to AI tool

1 day from previous step
task
Upload your expense reports.
2

Run automated policy compliance check

1 day from previous step
task
Trigger the automated compliance check on your uploaded reports. The AI scans each line item against your company's expense policy and flags anything that does not match.
3

Flag out-of-policy items

1 day from previous step
task
Review the list of items the AI has flagged as out of policy. Add any notes or context that will help reviewers understand why each item was submitted.
4

Review AI-flagged exceptions

1 day from previous step
task
Go through each exception the AI has identified. Decide whether it is a genuine policy violation or a case where you will need to override the flag with a justification.
5

Verify receipt matching

1 day from previous step
task
Check that each expense line item has a matching receipt. Confirm the amounts, dates, and vendors line up with what has been submitted.
6

Check for duplicate submissions

1 day from previous step
task
Run the duplicate detection check to catch any expenses that have been submitted more than once. Resolve any duplicates before moving forward.
7

Manager approval for flagged items

1 day from previous step
task
Send flagged items to the relevant manager for approval. They will review the exceptions and either approve or reject each one with a comment.
8

Process approved expenses for payment

1 day from previous step
task
Take the approved expenses and submit them for payment processing. Make sure all payment details are correct before you send them through.
9

Generate monthly analytics report

1 day from previous step
task
Run the monthly analytics report to summarize expense trends, policy violation rates, and processing times. Share the report with your finance team.

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Why Tallyfy is the AI control layer

Phase 1

Set up

Define the recipe
1
Define process steps
You can't automate without a recipe.
2
Set deadlines and conditions
AI needs structure.
3
Assign each step
Person, AI, or rule. The right doer.
Phase 2

Run

People + AI working together
4
Launch
One click. No glue code.
5
AI handles routine tasks
Fewer mistakes and hallucinations.
6
People approve
Accountability. You can't blame AI.
Phase 3

Track and improve

Audit and learn
7
Track real-time status
AI sessions are a nightmare to track alone.
8
Audit and improve
Gradual shift, never total re-do.

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