Annual Budgeting and Financial Forecasting
A complete workflow for creating annual budgets and financial forecasts that actually get used. Takes 2-3 weeks to compl...
6 steps
3 fields
1 automations
Accounting Budgeting
Workflow template for Tallyfy
AI for Finance - Expense Report Review
Use this procedure to review expense reports with AI-powered automation. Your team can catch policy violations, verify receipts, and process approved expenses faster and with less manual effort. If you're not sure where to start, follow the steps in order.
9 steps
Run this workflow in Tallyfy with people, AI, and conditions
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed | 1. Upload expense reports to AI tool | TM Team member | |
| Status: Active | 2. Run automated policy compliance check why this works | Claude AI agent | |
| Status: Waiting | 3. Flag out-of-policy items | TM Team member | |
| Status: Conditional | 4. Review AI-flagged exceptions why this works | Claude AI agent | |
| + 5 more steps below | |||
Tallyfy is the accountability layer that lets this template mix people, AI agents, and conditions in one auditable flow
Process steps
1
Upload expense reports to AI tool
1 day from previous step
Upload your expense reports.
2
Run automated policy compliance check
1 day from previous step
Trigger the automated compliance check on your uploaded reports. The AI scans each line item against your company's expense policy and flags anything that does not match.
3
Flag out-of-policy items
1 day from previous step
Review the list of items the AI has flagged as out of policy. Add any notes or context that will help reviewers understand why each item was submitted.
4
Review AI-flagged exceptions
1 day from previous step
Go through each exception the AI has identified. Decide whether it is a genuine policy violation or a case where you will need to override the flag with a justification.
5
Verify receipt matching
1 day from previous step
Check that each expense line item has a matching receipt. Confirm the amounts, dates, and vendors line up with what has been submitted.
6
Check for duplicate submissions
1 day from previous step
Run the duplicate detection check to catch any expenses that have been submitted more than once. Resolve any duplicates before moving forward.
7
Manager approval for flagged items
1 day from previous step
Send flagged items to the relevant manager for approval. They will review the exceptions and either approve or reject each one with a comment.
8
Process approved expenses for payment
1 day from previous step
Take the approved expenses and submit them for payment processing. Make sure all payment details are correct before you send them through.
9
Generate monthly analytics report
1 day from previous step
Run the monthly analytics report to summarize expense trends, policy violation rates, and processing times. Share the report with your finance team.
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Why Tallyfy is the AI control layer
Phase 1
Set up
Define the recipeLay out your steps, deadlines, and who does each: a person, AI, or a rule.
Phase 2
Run
People + AI togetherLaunch in one click. AI does the routine steps; people approve. No glue code.
Phase 3
Track and improve
Audit and learnWatch every step live, then refine - a gradual shift, never a total redo.
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