Are you using flowcharts to map your business processes?

Flowcharts are too complex. You can’t run them. Nobody even looks at them. We need to stop using flowcharts to document processes. See why below.

Flowcharts     vs.     Tallyfy

Nice to look at. Then what?

This is a neat visual of a purchase order process. In real-life, it’s total chaos – emails and documents all over the place. If there’s 30 P.O’s running right – nobody knows who’s doing what and when.


Don’t just look at it – run it

Launch a process on Tallyfy and track every handover, between every person, in real-time. You can collect information in a clear and structured way. Need to chat? Use in-task comments.

Massive. Heavy. Cumbersome

Most processes in a business don’t even need flowcharts. They can be described in checklist format – which works much better on phones and tablets. Why complicate life and make it painful?


Checklists with if this then that rules

For the (rare) process that isn’t a straight list – you get all the branching, conditions and power you need. Use powerful “if this then that rules” on tasks – doing everything flowcharts do.

The maker is proud. Others are confused.

You’re not just making a flowchart for yourself – it’s for others. Click on the image below. Whoever made it must feel really smart. But honestly – do you understand it? More complex = more useless.


Everyone can make a process

With Tallyfy – everyone can define and improve a process in checklist format. You don’t need to go on a 10-week training course or “talk process language” or battle with giant visuals.

Critical details are missing

If you can only see the task title (and maybe – the assignee) – how do you actually do the task in real-life? What form fields and data do you collect on each step? What’s the deadline for each step?


See the information you actually need

Enrich descriptions in your steps with text, photos, videos, assignees, deadlines, form fields, rules and more. It’s not just a random box connected to another random box – by a line.

Flowcharts can’t handle variations

Imagine you have 8 decisions you can make. Are you seriously going to draw 8 lines to 8 boxes? Now imagine 25 possible decisions after a step. See how ridiculous and painful this is?


Deal with infinite variations

By using conversation and blocking comments – Tallyfy helps you deal with infinite variations and branches for decision-making. You can handle real-life scenarios that nobody ever imagined!

MS Word or Google Docs don’t work

You might think that just using MS Word or Google Docs is the answer to flowchart pain. The right tool for documenting processes is critically important. Does the experience below look ideal?


Replace flowcharts and word processors

If you just want to document processes and not actually “run” them, Tallyfy Docs is your entry-level solution that offers a huge set of advantages over using Microsoft Word and Google Docs.

See more about Tallyfy Docs

1000's of people join us every week to make their workflows easy and fun.


Assign, automate, track and train in one, beautiful system. It's amazingly easy and deliciously powerful.

Tallyfy lets you to scale and systemize operations to differentiate and win.

Tallyfy blueprints are far better than traditional process documentation and flowcharts. We started by designing our workflows in one place and then moved on to automating them. Now, all our processes are being done much faster and with fewer mistakes!

- Dennis - Head of Operations at a mid-size US company / See more    stories

1000's of people join us every week to make their workflows easy and fun.

Which process will you run?


  • Inbound campaign requests
  • Structured feedback from sales
  • Creative approval and QA


  • High touch client onboarding
  • Structure feedback to R&D
  • Playbooks to triage FAQ's


  • Purchase requests and approvals
  • Accounts receivable & payable
  • Vendor or supplier onboarding


  • Self-service orientation
  • Structure talent requests
  • Promotion requests


  • Structure incoming issues
  • Product quality assurance cycles
  • Product release processes


  • Triage tickets to playbooks
  • Merge DevOps to everyone
  • Asset re-assignment


  • Lead qualification or enrichment
  • Quote to Contract to Close
  • Customer handover to operations


  • Structure and deliver audits
  • Train AI with human-in-the-loop
  • Request to BI to Insights


  • Make SOP's useful
  • Crowdsource know-how
  • Deliver "one source of truth"

So, do we all agree on this process?

Everyone can contribute to finalizing steps without flowchart mess.


Is this done?

Never ask about the status again.


Has anyone updated the client?

Clients can track a process or provide you information


Didn’t you see the urgent email?

Use issues in comments to know what’s important.


It’s difficult to follow processes

Automated guidance through decisions – without flowcharts.


Is the process up to date?

Eliminate versions, training, re-training. Anyone can update steps.


1000's of people join us every week to make their workflows easy and fun.

Excited? You won't find this elegance & power in any other system

Beautiful client experiences

Tallyfy gives you unlimited, free assignment of tasks and forms to automate data collection from outside clients. They see your custom branding and they get "one link for life" that requires no signup or login.

Everyone must complete

Efficient teamwork requires a simple way to automate accountability. If 4 people are assigned - all 4 need to complete the task. Eliminate the stress of back-and-forth chats and emails to achieve consensus.

This is not another comment

Commenting is great, until you're buried in an ocean of hundreds of random comments - and you have no idea what's actually important and what's noise. Report an issue to segment your chats beautifully.

If this - then that

So many tasks are "Not applicable". Automate decisions to prevent mistakes. Reduce long, irrelevant lists into short, relevant tasks. Use rules to hide and show tasks. Make workflows amazingly clear.

Structured fields

Collecting information via chat, email or documents is a mess - you get a jumbled pile of responses in random formats. Structured form fields in Tallyfy formalize responses and make data usable and organized.

Approve / Reject

Make decisions so easy that it literally takes one click to move on. Save a ton of wasted time and prevent uncertainty and stress at work.


Assign, automate, track and train in one, beautiful system. It's amazingly easy and deliciously powerful.