Banking security workflow for Tallyfy

Open the vault safely with required dual control

Dual control isn't optional - it's required by FDIC guidance. This template walks both custodians through presence verification, door inspection, combination entry, and documentation so you never compromise security even on busy mornings.

5 steps

4 fields

Import into Tallyfy Preview steps

Banking Finance

Run this workflow in Tallyfy

Import this template into Tallyfy and assign it to both vault custodians who must verify each other's presence before starting

Configure Tallyfy form captures for visual inspection results, combination entry status, and both custodian signatures with 30-minute step deadlines

Track vault opening in real-time through Tallyfy so branch management has complete records of who opened the vault, when, and any anomalies detected

Import this template into Tallyfy

Process steps

Verify both custodians are present

30 minutes from previous step

task

Dual control isn't optional - it's the law. Both authorized vault custodians must be physically present before you touch anything in the vault. If your partner calls in sick, contact your supervisor right away to arrange a substitute. Don't open alone, no matter how busy the morning is. Both custodians should verify: - Each other's identity - Authorization status is current - No signs of duress or coercion

Form fields in this step

Both Custodians Present *

Inspect vault door and surroundings

30 minutes from previous step

task

Before you touch anything, look around. Check for signs of tampering, unusual marks on the vault door, or anything that doesn't look right. Look at the time-lock mechanism - is it showing the correct time? Check that the surveillance cameras are operational. Red flags to watch for: - Fresh scratches or tool marks - Disabled cameras - Unusual odors - Door slightly ajar If anything looks wrong, don't proceed. Call security immediately.

Form fields in this step

Visual Inspection Result *

Enter combinations - dual control

30 minutes from previous step

task

Each custodian enters their portion of the combination. Most vaults require two separate combinations or a split combination. Neither custodian should know the other's numbers - that's the whole point of dual control. Here's the process: 1. Primary custodian enters their combination 2. Step back so the secondary can't see the dial 3. Secondary custodian enters their combination 4. Both verify the vault's ready to open If either combination fails, wait 5 minutes before retrying. Three failures could trigger a lockout.

Form fields in this step

Primary Combination Entered *

Secondary Combination Entered *

Open vault door together

30 minutes from previous step

task

Both custodians should be there when the door swings open. One person operates the handle while the other observes. Check the interior immediately for anything unusual. Once it's open: - Turn on the interior lights - Check that cash is in expected positions - Verify coin bags and cash carts are present - Note the time of opening in the vault log

Form fields in this step

Vault Opened Successfully *

Interior Visual Check *

Complete vault opening log

30 minutes from previous step

task

Fill out the vault opening log completely. It's your proof that you followed proper procedures. Regulators will review these logs during examinations, so don't cut corners here. Your log must include: - Date and exact time of opening - Names of both custodians - Visual inspection results - Any anomalies noted - Both signatures Per FDIC examination guidelines, incomplete logs can result in findings against the bank - and that's something you really don't want to explain during an exam.

Form fields in this step

Actual Opening Time *

Primary Custodian Signature Obtained *

Secondary Custodian Signature Obtained *