Banking operations workflow for Tallyfy

Balance your cash drawer correctly every shift

Cash drawer mistakes found the next morning create regulatory headaches and delay investigations. This template guides tellers through counting currency, reconciling against transaction logs, documenting discrepancies, and securing funds so nothing gets missed even when you're in a hurry.

5 steps

4 fields

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Banking Finance

Run this workflow in Tallyfy

Import this template into Tallyfy and assign it to tellers who need to complete end-of-shift balancing with their supervisor

Configure deadlines in Tallyfy so each step completes within 1 hour, and use form fields to capture counted amounts, discrepancy details, and supervisor verification

Track drawer balancing in real-time through Tallyfy so supervisors can see which tellers have completed their counts and flag any discrepancies immediately

Import this template into Tallyfy

Process steps

Count all currency by denomination

1 hours from previous step

task

Start with the largest bills and work your way down. Count each denomination twice - once facing up, once facing down. Use a counting machine if one's available, but always verify by hand. Sort bills by condition as you count - worn bills in one stack, crisp ones in another. Denominations to count: - $100 bills - $50 bills - $20 bills - $10 bills - $5 bills - $1 bills - Coins (rolled and loose) Jot down each total before you move to the next denomination. Don't rely on memory.

Form fields in this step

Total Currency Counted *

Any damaged or suspicious bills found? *

Reconcile against transaction log

1 hours from previous step

task

Pull your transaction journal from the system. Add up all cash-in transactions (deposits, payments received), then subtract all cash-out transactions (withdrawals, check cashing). Your starting cash plus net transactions should match what you just counted. Formula: Starting Cash + Deposits - Withdrawals = Expected Ending Cash If the numbers don't match, don't panic. Go through your transactions one by one before you escalate.

Form fields in this step

Starting Cash Amount *

Total Cash In *

Total Cash Out *

Expected Ending Balance *

Actual Counted Amount *

Document any discrepancies

1 hours from previous step

task

If your drawer is over or short, write it down right away. Small differences under $10 happen - they're annoying but normal. Anything over $25 needs your supervisor's attention immediately. For each discrepancy, note: - Amount over or short - Possible cause (if you know it) - Any unusual transactions that day - Time you discovered the discrepancy Don't try to cover shortages out of your own pocket. That's against policy and it only makes things worse.

Form fields in this step

Drawer Status *

Discrepancy Amount (if any)

Possible Cause

Prepare cash for vault

1 hours from previous step

task

Separate your drawer cash from the bank's operating cash. Your drawer gets reset to the standard starting amount (usually $3,000-$5,000 depending on your branch), and everything else goes to the vault. Bundle the excess cash properly: - Strap $100 bills in bundles of 100 ($10,000) - Strap $20 bills in bundles of 100 ($2,000) - Use coin wrappers for loose change Double-count the vault cash. The head teller'll verify it.

Form fields in this step

Amount Retained in Drawer *

Amount Prepared for Vault *

Secure drawer and complete sign-off

1 hours from previous step

task

Lock your drawer with the key and combination if applicable. Log out of all systems. Sign the daily cash balance sheet and get your supervisor's signature. Before you leave, make sure: - Drawer is locked - Keys are secured or turned in - Balance sheet is signed - Any discrepancy reports are filed - Transaction journal is printed and stored Never leave cash unsecured, even for a quick bathroom break.

Form fields in this step

Supervisor Verification *

Additional Notes