Sales approval workflow for Tallyfy

Protect your margins while closing deals

Discounts without controls erode profits fast. This workflow routes requests to Sales Manager or Senior Manager based on discount percentage, maintains pricing discipline, and creates an audit trail for every exception.

11 steps
5 automations

Run this workflow in Tallyfy

1
Import this template into Tallyfy and assign to your sales team to submit discount requests with account info and proposed percentage
2
Configure Tallyfy's conditional visibility rules to route discounts under 10% to Sales Manager and larger discounts to Senior Manager for approval
3
Track every discount decision in real-time in Tallyfy with documented justification, approval status, and notification to the requesting rep
Import this template into Tallyfy

Process steps

1

Submit account information

4 hours from previous step
task
Start by entering your client and account details below. You'll need to fill in the client name and the type of discount you're requesting before this can move forward.

Client/Account Name:
{{clientaccount-name-414656}}

Type of discount:
{{type-of-discount-requested-2036999}}
Form fields in this step
Account information
Proposed discount
2

Proposed discount amount

4 hours from previous step
task
Fill in all the details about the discount you're requesting. Make sure you've included the account info and the exact discount figure - the approver will need all of this to make their decision.

Client/Account Name:
{{clientaccount-name-414656}}

Type of discount:
{{type-of-discount-requested-2036999}}

Account Information:
{{account-information-7643403}}

Proposed discount:
{{proposed-discount-7643404}}
Form fields in this step
What is the total discount?
What is the percentage discount?
Discount Type
Discount information if any
3

Manager - review proposed discount

8 hours from previous step
task
Please review this pricing discount request and let the team know your decision. Here's what you're looking at:
Account:
{{clientaccount-name-414656}}

Discount Amount:
{{what-is-the-total-discount-7643413}}

Discount Type:
{{discount-type-7643414}}

Discount Information:
{{discount-information-if-any-7643411}}
Form fields in this step
Manager, do you approve the discount?
4

Senior Manager - review proposed discount

1 day from previous step
task
This discount request needs your review before it can move forward. Please check the details below and make your decision.
Account:
{{clientaccount-name-414656}}

Discount Amount:
{{what-is-the-total-discount-7643413}}

Discount Type:
{{discount-type-7643414}}

Discount Information:
{{discount-information-if-any-7643411}}
Form fields in this step
Senior manager, do you approve the discount amount?
If not approved, please include notes here
5

Discount was approved!

1 days from previous step
task
Hi {{name-of-account-manager-2037014}},

Great news - your discount request for client {{clientaccount-name-414656}} has been approved. You can go ahead and update the quote with the agreed discount amount and move things forward with your customer.
6

Sorry, discount not approved.

4 hours from previous step
task
Hi {{name-of-account-manager-2037014}},

Unfortunately, your discount request for client {{clientaccount-name-414656}} wasn't approved. Here's why:
{{if-not-approved-please-include-7643407}}
7

Submit discount request

4 hours from previous step
task
Fill out the discount request with all the details - customer name, deal size, discount percentage, and why you need it. Don't leave anything vague. The more specific you are about what you're trying to achieve, the faster you'll get a decision.
8

Verify against discount policy

4 hours from previous step
task
Check whether the requested discount falls within your standard guidelines. Some discount levels are pre-approved, so you won't need to escalate those. Others will need to go higher up the chain. Know exactly where your request fits before routing it.
9

Route to appropriate approver

4 hours from previous step
task
Based on the discount level and deal size, route this to the right person. Here's how it typically breaks down: 10-15% goes to the sales manager, 15-25% to the director, and anything above 25% needs VP approval or higher.
10

Approver reviews and decides

8 hours from previous step
task
Look at the business case, margin impact, and the strategic value of this deal. You can approve it, deny it, or come back with a counter at a different discount level. Whatever you decide, make sure it's documented so there's a clear record.
11

Apply approved discount and close

1 day from previous step
task
Update your quote with the approved discount and let the customer know the decision. Once that's done, track the deal outcome so you can tell whether the discount actually helped close it - that data is useful for future requests.

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