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Print Production & Quality Control Workflow
A comprehensive Tallyfy template for managing print production jobs from request to delivery. This workflow ensures consistent quality control, proper approvals, and timely delivery of printed materials. Estimated time: 2-5 days per job | Difficulty: Intermediate | Team size: 2-4 staff | Best for: Print production teams, marketing departments, operations managers
7 steps 1 automations
Process steps
1
Initial Print Job Setup
1 day from previous step
Set up the print job environment and verify equipment is ready. Check printer status, load appropriate paper stock, and ensure ink/toner levels are sufficient for the job. Open the document using the keyboard shortcut Ctrl+P (PC) or Cmd+P (Mac) to access print settings.
2
Configure Print Properties
1 day from previous step
Access Print Properties to configure job settings. Select paper size, orientation, color mode (color or black-and-white), print quality, and number of copies. For double-sided printing, enable duplex mode. Save settings as a preset for recurring job types.
3
Submit Print Request
1 day from previous step
Complete the print request form with all required details: quantity, paper size (A4, Letter, etc.), paper weight/type, color or black-and-white, single or double-sided, binding requirements, and delivery deadline. Attach the print-ready file in PDF format. Include special instructions for finishing (lamination, folding, cutting).
4
Review File and Specifications
2 day from previous step
Perform pre-flight check on submitted files. Verify resolution (minimum 300 DPI for print), bleed settings (typically 3mm), embedded fonts, color profile (CMYK for commercial print). Cross-check specifications against requester needs. Flag any issues before proceeding to prevent costly reprints.
5
Get Cost Approval If Needed
3 day from previous step
For jobs exceeding budget thresholds or requiring external vendors, prepare a cost estimate. Include itemized pricing for materials, labor, and finishing. Submit for manager approval with supporting quotes. Document approval for audit trail.
6
Print and Quality Check
4 day from previous step
Run a proof print for visual inspection. Check color accuracy against specifications, verify alignment and registration, inspect for print defects (streaks, banding, smudges). Once proof is approved, execute full production run. Sample every 50-100 copies during run for consistency.
7
Deliver and Confirm Completion
5 day from previous step
Package completed print job with care to prevent damage. Deliver to requester and obtain sign-off confirmation. Document final job details including quantity produced, materials used, and any variances. Archive job files for future reprints. Close request in system.
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