Banking operations workflow for Tallyfy

Process overnight deposits with proper controls

Night drop processing requires dual control and immediate documentation to protect against losses and discrepancies. This workflow guides morning staff through bag retrieval, content logging, and deposit processing with proper audit trails.

3 steps

3 fields

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Banking Finance

Run this workflow in Tallyfy

Import this template into Tallyfy and assign to morning operations staff with both processor names captured at kickoff for dual control documentation

Configure form fields to record bag counts, tampering checks, deposit totals, discrepancies found, and customer contact status

Track each morning's night drop processing through Tallyfy with 1-4 hour deadlines to ensure deposits are verified and posted same day

Import this template into Tallyfy

Process steps

Open night drop with dual control

1 hours from previous step

task

You'll need two employees present before you touch the night drop - don't open it solo. Before you unlock it, take a quick look at the exterior for anything that doesn't look right. Once you're in, count the bags or envelopes without opening them yet and log that count right away.

Form fields in this step

Number of Bags/Envelopes *

Signs of Tampering *

Both Staff Present *

Open and log each deposit bag

2 hours from previous step

task

Open one bag at a time with both of you watching. Compare what's inside to the deposit slip - if the slip says $500 but you've only got $480, document that discrepancy before you do anything else. Keep each bag paired with its slip the whole way through so nothing gets mixed up.

Form fields in this step

Total Deposits Logged *

Discrepancies Found

Total Amount Received *

Process deposits and notify customers of discrepancies

4 hours from previous step

task

Run the verified deposits through your normal deposit workflow. If you've got any discrepancies, reach out to the customer before you post anything. Write down what you talked about and what you agreed on. For anything major, you'll likely need to kick off a formal dispute process.

Form fields in this step

Deposits Processed *

Customers Contacted

Processing Status *