Invoicing Client(s)

**Generate invoice with attached template**

{{client-name-207516}} kindly review attached invoice. Client name: {{client-name-207516}} Client address: {{client-address-207517}} Invoice number: {{invoice-number-207518}} Invoice: {{invoice-207527}} Thanks, Accounts.

Collect everything that needs to be invoiced - time entries, expenses, deliverables, milestones. Verify against the contract terms to ensure you are billing correctly. Missing billable items leaves money on the table. Double billing damages relationships.

Generate the invoice with all required details - client info, invoice number, line items, amounts, payment terms, due date. Include purchase order numbers if required. Professional invoices get paid faster. Sloppy invoices get questioned and delayed.

Have someone check the invoice before sending - amounts, client details, terms. Catch errors before they reach the client. For large or unusual invoices, get appropriate internal approval. Sending wrong invoices makes you look disorganized.

Deliver the invoice to the right person - AP contact, not just your day-to-day contact. Email with PDF attached is standard. Confirm they received it and have everything needed to process payment. Clear communication prevents invoices sitting in limbo.

Monitor payment status. If due date passes without payment, follow up promptly but professionally. Have a consistent collections process. Record everything in your accounting system. Aging receivables hurt cash flow - stay on top of them.