Internal Purchase Order Request

Purpose: Initiate the procurement process by completing all required purchase details. Complete the purchase order request form with the following information:Vendor details (name, contact, address, email, phone) Item descriptions with quantities and unit prices Business justification explaining why this purchase is needed Preferred delivery date and location Total purchase value (determines approval routing) Important: Purchases over $10,000 require CFO approval. Attach any supporting documents such as vendor quotes or specifications.

Approval Authority: Finance Manager | Threshold: Under $10,000 Review the submitted purchase order request for:Completeness: All required fields are filled out Accuracy: Vendor information and pricing are correct Budget alignment: Purchase fits within department budget Business justification: Clear explanation of need Request Details: Requested by: {{requestor-full-name-8214542}} Department: {{department-name-8214543}} Email: {{requestor-email-address-8214544}} PO Value: {{po-total-value-7643998}} Purpose: {{purpose-of-this-purchase-7643997}} Decision: Approve to proceed with PO generation, or Reject with documented reason.

Action: Mark PO as rejected in procurement system The purchase order has been rejected by the Finance Manager. Update the system status and provide clear documentation:Status: {{approve-po-7644006}} Rejection Reason: {{approval-notes-7644007}} Ensure the rejection reason is clearly documented for future reference and audit purposes. The requestor will be notified automatically with the rejection details.

Dear {{requestor-full-name-8214542}}, Your purchase order request for department {{department-name-8214543}} submitted on {{po-date-7643994}} has been reviewed. Decision: {{approve-po-7644006}} Reason for rejection: {{approval-notes-7644007}} If you have questions about this decision or would like to discuss alternatives, please contact the Finance Manager directly. Thank you for your understanding. Best regards, Finance Department

Action: Create PO in procurement system The purchase order has been approved. Generate the official PO document with the following steps:Log into the procurement system Create a new purchase order entry Enter all approved details (vendor, items, quantities, prices) Generate and record the PO number Verify all information matches the approved request Required Output: Enter the generated PO number in the field below for tracking and communication purposes.

Action: Record all PO information in the official procurement system Log in to the company procurement system and enter the following purchase order details: Purchase Order Information:PO Date: {{po-date-7643994}} Requested Delivery Date: {{date-of-requested-delivery-for-7643992}} Delivery Location: {{location-for-delivery-7644000}} Purchase Purpose: {{purpose-of-this-purchase-7643997}} Vendor Information:Vendor Name: {{vendor-name-7643993}} Contact Name: {{vendor-contact-name-7643988}} Email: {{vendor-contact-email-7643996}} Order Details:Items: {{purchase-items-7643989}} Total Value: {{po-total-value-7643998}} Payment Terms: {{payment-terms-7643990}} Delivery Terms: {{delivery-terms-7643999}} Verify all data is accurate before saving.

Action: Mark PO as approved in procurement system The purchase order has been approved and entered into the system. Update the status to reflect the approval decision:Status: {{approve-po-7644006}} Approval Notes: {{approval-notes-7644007}} This completes the approval workflow for this standard purchase order. The requestor will be notified automatically.

Dear {{requestor-full-name-8214542}}, Your purchase order request for department {{department-name-8214543}} submitted on {{po-date-7643994}} has been reviewed and approved. Decision: {{approve-po-7644006}} Your PO Number: {{po-number-7643984}} Please save this PO number for your records and future reference when tracking this order. Thank you for following our procurement process. Best regards, Finance Department

Approval Authority: CFO | Threshold: Over $10,000 This purchase order exceeds the $10,000 threshold and requires CFO authorization. Please review the following details: Request Details: Requested by: {{requestor-full-name-8214542}} Department: {{department-name-8214543}} Contact Email: {{requestor-email-address-8214544}} Total PO Value: {{po-total-value-7643998}} Business Purpose: {{purpose-of-this-purchase-7643997}} Review Criteria:Strategic alignment with company objectives Budget availability for high-value purchases Vendor selection and pricing competitiveness Risk assessment for large expenditures Decision: Approve to authorize purchase, or Reject with detailed notes.

Action: Mark CFO-rejected PO in procurement system The high-value purchase order has been rejected by the CFO. Update the system status with full documentation:Status: {{approve-po-request-7644010}} CFO Rejection Reason: {{notes-7644011}} Document the rejection reason thoroughly for audit trail and future reference. The requestor will be notified automatically.

Dear {{requestor-full-name-8214542}}, Your high-value purchase order request for department {{department-name-8214543}} submitted on {{po-date-7643994}} has been reviewed by the CFO. Decision: {{approve-po-request-7644010}} Reason for rejection: {{notes-7644011}} If you have questions about this decision or would like to discuss alternatives, please contact the Finance Manager or CFO directly. Thank you for your understanding. Best regards, Finance Department

Action: Create PO in procurement system for CFO-approved purchase This high-value purchase order has received CFO approval. Generate the official PO document:Log into the procurement system Create a new purchase order entry Mark as CFO-approved high-value purchase Enter all approved details (vendor, items, quantities, prices) Generate and record the PO number Double-check all information for accuracy Required Output: Enter the generated PO number in the field below.

Action: Record CFO-approved PO information in procurement system Log in to the company procurement system and enter the following high-value purchase order details: Purchase Order Information:PO Date: {{po-date-7643994}} Requested Delivery Date: {{date-of-requested-delivery-for-7643992}} Delivery Location: {{location-for-delivery-7644000}} Purchase Purpose: {{purpose-of-this-purchase-7643997}} Vendor Information:Vendor Name: {{vendor-name-7643993}} Contact Name: {{vendor-contact-name-7643988}} Email: {{vendor-contact-email-7643996}} Order Details:Items: {{purchase-items-7643989}} Total Value: {{po-total-value-7643998}} Payment Terms: {{payment-terms-7643990}} Delivery Terms: {{delivery-terms-7643999}} Note: This is a CFO-approved high-value purchase. Ensure all details are double-checked for accuracy.

Action: Mark CFO-approved PO as approved in procurement system The high-value purchase order has been approved by the CFO. Update the system status:Status: {{approve-po-request-7644010}} CFO Notes: {{notes-7644011}} This completes the approval workflow for this high-value purchase. The requestor will be notified automatically.

Dear {{requestor-full-name-8214542}}, Your high-value purchase order request for department {{department-name-8214543}} submitted on {{po-date-7643994}} has been reviewed and approved by the CFO. Decision: {{approve-po-request-7644010}} Your PO Number: {{po-number-7643981}} This purchase order has been approved at the executive level. Please save this PO number for your records. Thank you for following our procurement process. Best regards, Finance Department