Filing Workers Compensation

*insert template* Ensure employee gets appropriate medical attention

*insert template* Send completed claim to your insurance company

*insert template* Depending on your employee’s injury or illness, you may need to make changes to help them do their job when they return to work

Time matters with workers comp - most states have strict deadlines. Get the incident reported to HR and your supervisor right away, even if it seems minor. Document exactly what happened, where, when, and who witnessed it. Delays in reporting can jeopardize the claim.

Fill out the official incident report form with all the details. Include the nature of the injury, body parts affected, how it happened, and any equipment involved. Get witness statements if applicable. Be accurate and thorough - this document becomes part of the official record.

Get the employee to an approved medical provider. Many companies have designated clinics for workers comp cases. Follow whatever treatment plan the doctor recommends. Keep all medical documentation - visit notes, prescriptions, referrals. These become essential for the claim.

Submit the claim to your workers compensation insurance carrier with all required documentation. Include the incident report, medical records, and any witness statements. HR typically handles this filing, but make sure all paperwork is complete. Incomplete claims get delayed or denied.

Monitor the claim status with the insurance carrier. Coordinate any modified duty or return-to-work programs. Stay in communication with the injured employee about their recovery timeline. Document everything - claim decisions, work restrictions, medical clearances. Close the loop once the employee returns to full duty.