Employee Performance Review & Evaluation Workflow
**Estimated Time:** 2-3 weeks | **Difficulty:** Intermediate | **Team Size:** 3-5 people (HR, managers, executives) A s...
9 steps
4 fields
Human Resources appraisals
Extended Leave & Sabbatical Request Workflow
Estimated Time: 3-5 business days Difficulty: Medium Team Size: 4-6 people (employee, manager, HR, executive) A comprehensive workflow for managing extended leave requests including parental leave, medical leave, sabbaticals, FMLA, bereavement, and other long-term absences. This process ensures proper documentation collection, multi-level approval routing (department manager and HR), benefits coordination tracking, and seamless work handover planning for absences exceeding standard PTO. Ideal for organizations with 50+ employees requiring structured absence management and compliance documentation.
6 steps 5 automations
Process steps
1
Submit extended leave request with supporting documentation
1 hours from previous step
Complete your extended leave request by providing all required information and documentation.
Leave Types Supported:
- Parental leave (maternity/paternity)
- Medical leave (illness/surgery/recovery)
- Sabbatical (career development break)
- Family care leave (FMLA)
- Bereavement leave
- Military/reserve duty
- Educational leave
Required Information:
Please complete all fields including leave type, dates, expected duration, supporting documents, and your department to begin the multi-level approval routing process.
Form fields in this step
Full name
Employee ID (if full-time)
What type of extended leave is this? *
First day of leave
Last day of leave
Total number of working days you will be off
Expected leave duration *
Share reasons for your leave
Attach any support documentation
Which department do you work in?
2
Sales/Marketing manager reviews extended leave request
2 days from previous step
Review and approve or reject the extended leave request from your Sales/Marketing team member.
Employee: {{name-152678}}
Leave Dates: {{first-day-of-leave-7643917}} to {{last-day-of-leave-7643911}}
Leave Type and Details:
{{share-reasons-for-your-leave-7643916}}
Approval Considerations:
- Team coverage during absence
- Project deadlines and deliverables
- Workload distribution among remaining team
- Client relationship handover (if applicable)
Form fields in this step
Approved?
If 'Yes', please confirm you have done the following
If 'No', please share reason and suggestions for next steps.
3
IT manager reviews extended leave request
2 days from previous step
Review and approve or reject the extended leave request from your IT team member.
Employee: {{name-152678}}
Leave Dates: {{first-day-of-leave-7643917}} to {{last-day-of-leave-7643911}}
Leave Type and Details:
{{share-reasons-for-your-leave-7643916}}
Approval Considerations:
- System access and credentials management
- On-call coverage and escalation procedures
- Project timelines and sprint commitments
- Knowledge transfer and documentation requirements
Form fields in this step
Approved?
If 'Yes', please confirm you have done the following
If 'No', please share reason and suggestions for next steps.
4
HR manager reviews and finalizes leave approval
2 days from previous step
Review the extended leave request for final HR approval and policy compliance.
Employee: {{name-152678}}
Leave Dates: {{first-day-of-leave-7643917}} to {{last-day-of-leave-7643911}}
Leave Details:
{{share-reasons-for-your-leave-7643916}}
HR Review Checklist:
- Verify leave entitlement and accrued balance
- Confirm supporting documentation is complete
- Review benefits continuation during leave
- Update employee records and HRIS system
Form fields in this step
Approved
If 'Yes', please confirm you have done the following
If 'No', please share reason and suggestions for next steps.
5
Notify employee - extended leave request approved
3 days from previous step
Congratulations! Your extended leave request has been approved.
Employee: {{full-name-7643912}}
Approved Leave Period: {{first-day-of-leave-7643917}} to {{last-day-of-leave-7643911}}
Next Steps:
- Complete any required work handover documentation
- Update your out-of-office notifications
- Coordinate with your manager on return-to-work plans
- Contact HR for any benefits-related questions
We wish you well during your leave.
Best regards,
Human Resources
6
Notify employee - extended leave request not approved
3 days from previous step
Your extended leave request requires further discussion.
Employee: {{full-name-7643912}}
Requested Leave Period: {{first-day-of-leave-7643917}} to {{last-day-of-leave-7643911}}
Feedback and Suggestions:
{{if-no-please-share-reason-and-7643902}}
{{if-no-please-share-reason-and-7643907}}
{{if-no-please-share-reason-and-7643921}}
Next Steps:
Please schedule a meeting with your reporting manager to discuss alternative arrangements or address any concerns.
Human Resources
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