Daily Deposit Processing

Workflow for processing commercial and retail deposits received during the day. Covers verification, encoding, and balancing. Takes 30-60 minutes depending on volume. Best for: Operations staff, back-office personnel.

4 steps

Banking

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Process steps

Sort and organize deposit items

2 hours from previous step

task

Separate deposits by type: checks, cash, and mixed. Group commercial deposits separately from retail. Make sure each deposit slip is present and legible. Items without proper documentation go in the exception pile.

Form fields in this step

Total Deposit Items *

Items with Exceptions

Verify amounts and encode checks

3 hours from previous step

task

Compare each deposit slip to its contents. Count cash twice. Verify check amounts match listed totals. Encode checks with MICR line information and amount. Flag any items that need research (missing endorsements, stale dates, amount discrepancies).

Form fields in this step

Total Verified Amount *

Encoding Errors Found

Items Flagged for Research

Balance batch and post to accounts

4 hours from previous step

task

Total all encoded items. This must match your verified deposit total. If it doesn't, find the error before posting. Once balanced, post deposits to customer accounts. Generate the posting report.

Form fields in this step

Batch Total *

Posting Status *

Batch Reference Number *

Prepare items for clearing

4 hours from previous step

task

Package encoded checks for image capture or physical clearing. Ensure all items are properly oriented. Run end-of-day reports showing all processed deposits. File documentation according to retention schedule.

Form fields in this step

Items Cleared *

Documentation Filed *