Vendor Request for Quotation (RFQ) Form

Estimated Time: 5-10 minutes to complete form Best For: Procurement teams, purchasing managers, project managers Workflow: Review → Send to Vendor → Log Quote → Route for Approval → Notify Requester A standardized form for requesting formal quotes from vendors. Captures vendor details, item specifications, quantities, delivery requirements, and timeline expectations to ensure vendors can respond with accurate quotes. This structured RFQ process reduces back-and-forth clarifications, speeds up procurement cycles, and creates an audit trail of all quote requests. Supports standard, urgent, and rush timelines with built-in approval routing.

10 fields

Form fields

Vendor Request for Quotation (RFQ) Form

Complete this form to request a formal quotation from a vendor. Provide accurate details about items or services needed, quantities, delivery location, and timeline to receive an accurate quote quickly. The more specific your request, the faster and more accurate the vendor response will be. Have your specifications ready before starting - incomplete RFQs delay the quoting process.
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Full name of the person submitting this RFQ
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Email address for quote correspondence
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Phone number for urgent clarifications
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Name of the vendor you are requesting a quote from
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How quickly do you need this quote?
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Describe the products or services you need quoted. Include specifications, quantities, and any requirements.
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Total quantity needed (e.g., 100 units, 500 hours)
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Full address where items should be delivered, or location where services will be performed
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When do you need delivery completed by?
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Any additional specifications, compliance requirements, or special instructions for the vendor

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