The best alternative to Trello
Turn the lists you move cards through into steps. Each step has a deadline, and you choose who does it.
- Approvals - A step can wait until everyone assigned to it has signed off
- Design - We invented Workflow Made Easy ®
- Support - Talk to a workflow expert 1:1 for free, for as long as you use Tallyfy
- AI - AI you connect can complete steps, and each one is tracked
People ❤️ Tallyfy
Simple for everyone. Powerful enough for pros.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
What switching from Trello saves
What busywork costs your company
per week
per year
over 5 years
A board rebuilt by hand can come out different
Every run you launch from a Tallyfy template starts with the same steps.
Tallyfy vs. Trello
Tallyfy runs recurring processes, such as onboarding and approvals.
The alternatives
Project and task management tools
When you edit a Tallyfy template, every process launched after that follows the new version.
AI readiness comparison
How Trello and Tallyfy compare on AI-native capabilities
A run can start by hand, from a form, or when a task in another process is completed. Tallyfy has a live MCP server with 100+ tools that connects to ChatGPT, Claude, Google Gemini, and Microsoft Copilot Studio.
Which tool is right for you?
Tallyfy is best for
- Multi-step work you repeat, such as client onboarding
- Employee onboarding that should go the same way every time
- Work where you need a record of who did what and when
- Teams who move the same cards through the same lists every week
- Teams that want rules to assign or skip steps
Consider Trello for
- Organizing personal tasks and small projects
- Small teams that work on a kanban board
- Teams already using Atlassian products
- Quick shared lists for one-off work
Here's why people don't like Trello
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" Costly for more number of users ... Enterprise[1] "
" The web version becomes laggy when too many cards are on the board[2] "
" It is not easy to switch works. Not optimized for complex work[3] "
" Given its structure, it may be hard to envision it as a calendar[4] "
" Sometimes the emails get lost in spam or are hard to find so people can miss updates. I wish it has a desktop notifications[5] "
" I would say they should provide few more templates while creating the project[6] "
" The software does not have a privacy and security policy for its users.[7] "
" The task management system is bad and when the project gets to an operational phase, the performance of the team suffers[8] "
" The app is not intuitive and can be complicated to navigate if you have multiple projects happening at the same time[9] "
" I REALLY am not impressed with the commenting/updates section. It's confusing[10] "
" The software is limited to tree-like work tables, unlike others that offer different approaches that are possible to use[11] "
" The software is not user-friendly to learn on your own, or you need to be patient and try many things to learn it[12] "
" The only bad thing about this app is you can't make templates for free users[13] "
" This app may not be a good fit for large enterprises with complex project management needs requiring advanced features[14] "
" The software can feel a bit limited for more complex projects[15] "
" They have a manipulative policy that does not give ample warning when you are going to be charged. I cancelled the subscription, and then they billed me again[16] "
" Trello lacks any kind of admin privileges, user restrictions or any kind of board management options, and while that's great for simplicity and flexibility it can lead to accidental deletion and data loss in collaborative environments[17] "
- Up to 10 boards
- Unlimited cards
- Unlimited boards
- Advanced checklists
- Timeline and Calendar views
- Admin controls
- For 50 seats or more
- Organization-wide permissions
Tallyfy might not be right for you if...
- Not meant for personal to-do lists or brainstorming
- More setup than a one-off project needs
- Steps follow the template, so there's less room to improvise
- A weaker fit for creative work that changes as it goes
How a Trello board becomes a process
From lists of cards to steps with deadlines
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 1. Document | TM Team member | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 2. Track why this works | AI AI agent | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 3. Improve | TM Team member |
Why Tallyfy is the AI control layer
Set up
Define the recipeLay out your steps, deadlines, and who does each: a person, AI, or a rule.
Run
People + AI togetherLaunch in one click. AI does the routine steps; people approve. No glue code.
Track and improve
Audit and learnWatch every step live, then refine - a gradual shift, never a total redo.
Tallyfy does not charge for basic services
Need help? Onboarding and 1:1 support are free for life, and you can book as many 25-minute screen-sharing calls with our experts as you need.
Book a call
Tallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Legal & Procurement
Integration hubs
AI & Automation
BI & Data export
Triggers & Forms
Plus Google Drive, Dropbox, SharePoint, Box, and many more via integrations.
Switching from Trello to Tallyfy
Most teams move their main processes over in 1-2 weeks
Automated Migration Tool Available
We provide an open-source migration script specifically for Trello users.
View Trello Migrator on GitHubSort your Trello boards into work you repeat and one-off projects
Turn each repeat board's lists into the steps of a Tallyfy template
Set deadlines and choose who does each step
Show your team where their tasks are
Keep Trello for one-off projects if you like
Frequently Asked Questions
What is Trello used for?
What exactly is Tallyfy?
How do I know if my work is a process or a project?
Does Tallyfy price differently by country?
How does Tallyfy handle process improvement?
Can AI help run a Tallyfy process?
Can Tallyfy assign work automatically?
What should I check before choosing Trello?
Does Tallyfy offer a free trial?
How can I get started with Tallyfy?
Can I report on processes in Tallyfy?
Can other apps start a Tallyfy process?
References and Citations
- [1] Trello review on G2 (February 2025)
- [2] Trello review on Capterra (February 2025)
- [3] Trello review on Capterra (February 2025)
- [4] Trello review on Capterra (February 2025)
- [5] Trello review on Capterra (February 2025)
- [6] Trello review on Capterra (February 2025)
- [7] Trello review on G2 (February 2025)
- [8] Trello review on Capterra (February 2025)
- [9] Trello review on Capterra (February 2025)
- [10] Trello review on ProductHunt (February 2025)
- [11] Trello review on TrustRadius (February 2025)
- [12] Trello review on Capterra (February 2025)
- [13] Trello review on GetApp (February 2025)
- [14] Trello review on SoftwareAdvice (February 2025)
- [15] Trello review on SoftwareReviews (February 2025)
- [16] Trello review on Trustpilot (January 2025)
- [17] Trello review on Capterra (January 2025)
7 alternatives to Trello
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Pick one process. Run it this week.
Start with the one your team repeats most, and stop chasing it.
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of October 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Atlassian Corporation Plc. "Trello" and related logos are trademarks or registered trademarks of Atlassian Corporation Plc; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties, express or implied, including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
- • Overall Website Terms. Your use of this website is subject to our terms and conditions.