--- title: Change a member's role · Tallyfy Pro description: Administrators can change any member's role between Administrator, Standard, and Light by going to Settings > Organization > Members. Select a new role from the dropdown and it takes effect immediately. lastUpdated: 2026-09-22T00:00:00.000Z source_url: html: https://tallyfy.com/products/pro/documenting/members/how-can-i-change-a-members-role-in-tallyfy/ md: https://tallyfy.com/products/pro/documenting/members/how-can-i-change-a-members-role-in-tallyfy/index.md --- [Administrators only](https://tallyfy.com/products/pro/by-role/editor/) ## How to change a member’s role Go to **Settings** > **Organization** > **Members**, click a member’s name, and pick a new role from the dropdown. Only Administrators can do this - Standard and Light members can’t modify roles. ### What you need * Administrator permission level * At least one other [member](https://tallyfy.com/products/pro/documenting/members/) whose role you want to change ### Available roles Tallyfy has three [member roles](https://tallyfy.com/products/pro/documenting/members/): * **Administrator** - Full control over templates, processes, settings, and member management * **Standard** - Can work with processes and templates based on permissions you set * **Light** - For occasional users who only need to complete assigned [tasks](https://tallyfy.com/products/pro/tracking-and-tasks/tasks/) ### Steps to change a role 1. Go to **Settings** > **Organization** > **Members** 2. Click the member’s name - you’ll see their current role displayed ![Team member table with row selection feature](https://screenshots.tallyfy.com/tallyfy%2Fpro%2Fdesktop-light-select-member.png) 3. Select the new role (Administrator, Standard, or Light) from the dropdown ![User permissions dialog showing role selection options](https://screenshots.tallyfy.com/tallyfy%2Fpro%2Fdesktop-light-change-user-permissions.png) 4. Click **Save** to apply the change The change takes effect immediately. ### Role changes and your seat pools Administrator and Standard both use a **full** seat, and Light uses a **light** seat, so moving someone between those two groups moves them between your two pools. * **Moving someone up to Standard or Administrator** needs a free full seat. If your full pool is already used up, Tallyfy refuses the change and offers to sell you more seats rather than quietly putting you over your commitment. You aren’t stuck: buy the seat from that prompt and the change goes through. * **Moving someone down to Light is never refused.** It hands a full seat back, so Tallyfy always lets it through, even if you don’t have any light seats committed. Your plan trues up at renewal. * **Switching between Administrator and Standard isn’t a pool change at all**, since both draw a full seat, so it’s never blocked. Guests are free and unlimited and sit outside both pools. Converting a guest into a member does consume a seat, so that conversion can be refused when the pool is full. ### When to change roles * Promoting someone to manage the whole Tallyfy setup? Give them Administrator access * Have a contractor who only works on specific [tasks](https://tallyfy.com/products/pro/tracking-and-tasks/tasks/) occasionally? Switch them to Light * Team member switching departments? Update their role to match new responsibilities You can change roles anytime. If someone needs temporary higher access, switch them back later. ### Removing members from your organization To remove someone, deactivate them first. Once they’re deactivated, an administrator can also delete them permanently - see [member deletion](https://tallyfy.com/products/pro/settings/org-settings/troubleshooting-member-deletion/) before you do, because that deletes their whole Tallyfy account. To deactivate a member: 1. Go to **Settings** > **Organization** > **Members** 2. Click on the member’s name 3. Click the button to disable their account 4. Confirm the action Deactivated members: * Can’t use your organization (they keep access to any other Tallyfy organizations they belong to) * Don’t count toward your member limit * Keep their historical data for audit trails * Can be reactivated anytime ## Related articles [**Members > Standard and admin members**](https://tallyfy.com/products/pro/documenting/members/standard-admin-members/) Tallyfy has three member roles. Administrators get full account control, Standard members create… [**Members > Update member role**](https://tallyfy.com/products/pro/integrations/open-api/code-samples/members/update-member-role/) Tallyfy’s API lets you change any member’s role to admin, standard, or light. Send a PUT request… [**Documenting > Members**](https://tallyfy.com/products/pro/documenting/members/) Members in Tallyfy are your organization’s users who hold one of three roles: Administrator for… [**Members > Invite and activate members**](https://tallyfy.com/products/pro/documenting/members/how-to-invite-and-activate-members-on-tallyfy/) Admins (and optionally Standard members) can invite new users by clicking Invite+ and entering… ## Was this helpful?